Home Valentine's Day Streamline Your Schedule with These 6 Calendar Hacks

Streamline Your Schedule with These 6 Calendar Hacks

Streamline Your Schedule with These 6 Calendar Hacks


Chances are you’ll already use a calendar, however are you actually utilizing all its capabilities? You don’t should be a expertise professional to get essentially the most out of your calendar software program. There are such a lot of straightforward methods to make your schedule extra environment friendly and helpful. Attempt these six hacks in your cellphone or pc to make your calendar work higher for you.

1. Set Reminders

After all, earlier than we go into all of the nifty suggestions and tips your calendar has, it’s good to start out with the fundamentals. It’s straightforward to miss or neglect some extra apparent methods to make use of a calendar system. Nevertheless, these are sometimes helpful instruments to make the most of — like reminder notifications.

Whenever you create an occasion in your calendar app, you possibly can create a reminder. It will seem as a push notification, making a sound and popping up in your display, whether or not pc or cellphone. This sort of notification will make sure you received’t neglect about an upcoming occasion or deadline.

Moreover, you’ve a number of choices for when to make this reminder go off. It could possibly be anyplace from 5 minutes to a number of hours earlier than the occasion. Most calendar software program additionally lets you’ve a couple of notification for a similar occasion. This implies you possibly can have one reminder go off an hour earlier than, then a second half-hour beforehand. This side could be very customizable, so you possibly can remind your self in the way in which that works finest for you.

2. Coloration-Coordinate

There’s a cause why color-coordinating is such a well-liked technique of group. It’s tremendous straightforward and might make any system extra environment friendly. That is very true in the case of your calendar, as nicely.

How precisely do you go about color-coding your calendar? Whether or not you utilize paper or digital, you possibly can categorize forms of duties by shade. For instance, you possibly can use blue for conferences, inexperienced for physician appointments, and pink for work deadlines. Everytime you add an occasion in a type of classes to your calendar, use its shade. Just about each calendar software program has this function, with a number of colours to select from.

Utilizing a shade scheme to arrange your calendar makes figuring out occasions and priorities simpler. You possibly can skim by way of your occasions to search for one thing particular, all by way of in search of its shade. Some software program additionally lets you take a look at one class at a time, making your search even faster.

3. Peek at Your Calendar Analytics

Among the finest methods to make your calendar extra environment friendly is by checking its AI-generated analytics. It is a pretty new idea to scheduling software program. Calendar analytics are basically a breakdown of the way you spend your time.

Not each software program has this function out there but, although Google Calendar and Calendar supply this. Calendar’s model comprises useful assessments of your time, breaking down assembly distributions and the folks and locations you frequent most. This may also help you notice what’s taking on most of your time, and you’ll react accordingly.

That is the best method to get an total look at the way you’ve been spending your time. And should you don’t like what you see, you possibly can take motion to vary up your schedule or time administration. That is particularly useful should you handle a enterprise or crew inside your office.

4. Share Your Calendar

Odds are, you’re employed with different folks at your job. To get extra executed as a crew, studying learn how to streamline your time collectively is essential. A lot time is wasted weekly that you just in all probability don’t even notice. This typically happens from too many conferences or taking some time to plan a gathering or venture.

One of the difficult group efforts is discovering a time when everybody can meet. Every crew member has their very own schedule and priorities, which may simply conflict. Nevertheless, that is the place a shared calendar system can save the day.

Some calendar software program lets you grant others entry to your schedule to allow them to see while you’re busy and free. When you possibly can take a look at everybody’s calendars in a crew, you received’t stumble upon the age-old downside of getting to ask for availability.

5. Use a To-Do Record

A to-do record might sound so old fashioned, but it surely’s a tried-and-true technique of effectivity and group. By writing down all you might want to do in a set time period, you possibly can visualize all of your duties. You’re much less prone to neglect one thing this fashion, plus checking off an merchandise is so rewarding. Whereas a paper record works wonderful, you possibly can improve to the Twenty first-century model: Google Calendar’s Duties.

This function combines a web based calendar and a to-do record into one. Having these two facets of time administration methods in a single place helps maintain your self additional organized. Pulling up Google Calendar means you’ll have entry to your calendar and duties in the identical window.

Create a process by clicking on the blue Process icon on the right-hand aspect of the calendar. You possibly can identify your merchandise, add particulars, and mark when it’s due. You possibly can have Duties remind you when one thing must be executed. You may as well add subtasks to any merchandise, breaking apart a venture into smaller items for ease of use.

Including a process will present up in your calendar like a daily occasion, however clicking on it’s going to reveal its to-do-like nature. That is how one can put extra detailed occasions in your calendar. For instance, utilizing Duties is an effective possibility if you wish to mark a deadline in your schedule. This fashion, you possibly can open it up and see all of the venture’s particulars in a method {that a} calendar occasion wouldn’t reduce it.

6. Sync Your Private and Work Calendars

You’ve in all probability heard the phrase, “Don’t combine enterprise with pleasure.” Or, possibly you’ve obtained the favored recommendation to “depart your private life at dwelling” while you get to work. Whereas these may be good methods to create a piece/life stability, mixing your calendars may assist.

Syncing your private calendar along with your work calendar doesn’t imply combining these two facets of life. As an alternative, doing this could really assist forestall you from double-booking or overreaching work into private time. For instance, you possibly can schedule round that banquet or your child’s faculty occasion should you can see all the pieces in the identical house.

Even should you use two completely different calendar software program for work and your private life, you may have the ability to sync them. Google Calendar, Microsoft Outlook, Apple Calendar, and Calendar all have methods to combine with different scheduling packages. You’ll by no means should look forwards and backwards between two calendars once more!

Do Some Digging

There are such a lot of calendar apps on the market with so many options that it’s not possible to record all of them. Each software program has its personal distinctive options to maximise productiveness and effectivity. Some packages are designed with groups in thoughts, like Microsoft’s and Google’s. No matter you utilize, ensure you’re exploring its options to make your schedule extra environment friendly. In case your calendar isn’t working for you, it’s not doing sufficient. Take a while to have a look at all of your scheduling software program choices and familiarize your self with them. You’ll be boosting your productiveness and effectivity very quickly.

Featured Picture Credit score: Picture by Samson Katt; Pexels

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